When corporately owned, shared devices go missing, finding out who had it last, where it was last and then finding it becomes a massive headache. Productivity drops, costs rise and employees get frustrated. One answer is investing in physical lockers, but this can drive up costs.
To help organizations take control of their mobility environments, SOTI has developed the SOTI Snap Check In Check Out app, otherwise known as a Virtual Locker. This simple, secure and integrated app helps eliminate the headaches of managing shared devices.
We spoke with Shash Anand, Senior VP of Product Strategy at SOTI, to discuss how this solution helps businesses keep track of their device fleet, enhances security and so much more.
What business problems does the SOTI Snap Check In Check Out App solve?
In many organizations, shift workers share mobile devices to do their jobs, such as picking, packing or shipping inside a warehouse. At the end of each shift, devices should be returned for charging and use by the next shift team.
But when someone forgets to put a device back, it quickly becomes a problem. Who had it last, when was it used, is it lost or misplaced? These are all difficult questions to answer. Tracking this information manually wastes time, disrupts operations and increases costs, especially for a large device fleet.
The SOTI Snap Check In Check Out app solves this by acting as a virtual locker for shared devices. It was designed to provide better control, accountability and compliance for these device environments.
With real-time device tracking and management, organizations can quickly see where every device is, who’s using it and for how long. This visibility helps prevent loss, reduces IT workload and cuts costs associated with replacing or recovering missing equipment and lost productivity.
How does the app work?
At the start of a shift, workers simply scan their employee badge to check out a device, and the app automatically verifies their credentials. Once approved, SOTI Snap assigns the correct user profile and enforces a one-device-per-user rule to prevent duplication or misuse. At the end of their shift, workers scan the device again to check it back in.
Each interaction creates a digital record, such as who used a device, when and where it was checked out and when – or if – it was returned. The app replaces manual tracking with a fast, reliable and fully traceable process, reducing the risk of lost assets.
Is the app secure or helpful with enhancing mobile device security?
Mobile device security is built into every fiber of this app. A device cannot be used unless it is properly checked out by a user. Then, it automatically enters a device security lockdown mode, which restricts access to only approved corporate apps. That means no personal downloads, no accidental exposure of sensitive data and no off-task activity – keeping your employees focused and business protected.
Once the device is checked back in, it resets to a neutral state, ready for the next employee to check it out.
Does this app integrate with existing SOTI solutions?
The SOTI Check In Check Out app integrates seamlessly with SOTI MobiControl, our modern Enterprise Mobility Management (EMM) solution. This integration gives IT Admins complete visibility and control over all devices in real time. They can know:
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Who currently has each device
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Where and when devices were checked out
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How long each device has been in use
You can even create automated alerts. For example, if a device isn’t returned at the end of a shift, SOTI MobiControl can instantly send a notification, helping IT act before it becomes a problem.
What are the key benefits of this solution for organizations?
The SOTI Check In Check Out app simplifies shared device management while driving operational efficiency and compliance.
Key benefits include:
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Streamlined check in/check out through badge scanning.
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Automatic assignment of user profiles.
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Enforced one-device-per-user rule.
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Built-in device security lockdown mode for secure use.
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Real-time visibility into device location and status.
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Automated alerts for unreturned devices.
SOTI Snap is a cross-platform solution that helps businesses rapidly build mobile apps that replace paper-based processes. However, it also offers a growing library of pre-made solutions, like Check In Check Out, to streamline common workflows without starting from scratch.
To explore more pre-made app solutions, visit the SOTI Pulse Marketplace.
With the SOTI Snap Check In Check Out app, managing shared devices is no longer a guessing game. By automating check in/check out workflows, enhancing mobile device security and providing real-time visibility, organizations can reduce costs, improve compliance and boost productivity.
Want fewer lost devices and more control over your mobile fleet? Try the SOTI Snap Check In Check Out app today or book a discovery demo to learn more about SOTI Snap:
